Unaffiliated Horse Trials Inc A Cotswold Cup Qualifier

Body Protectors:
Note these are compulsory for the Cross Country phase and strongly recommended for Show Jumping. Body Protectors should be worn under an air jacket if a competitor chooses to wear one

Course Walking:
The course will be ready to walk from 2.00pm Friday 22nd March 2024

Bad Weather:
Announcements will be made via email and social media – if you are unsure, please contact the Organiser to check if the event is going ahead.

Start Times:
Times will be available from Thursday 21st March 2024 after 6.00pm at www.cotswoldcup.co.uk

Prizes and Rosettes:
Results will be issued online at www.eventingscores.co.uk following completion of the competition.
Any queries should be raised as soon as possible. Rosettes will be awarded to 10th place. Prize money will be paid by BACS within 7 days of completion of the competition on receipt of a completed prize money claim form. The cut-off date for returning prize money claim forms is 8th April 2024. If your form is received after this date, you will not be paid your prize money.

Substitutions:
If substituting either a horse or rider there is a £5 administration fee. Substituting any horse and rider combination in its entirety constitutes a new entry and a fill entry fee must be paid.

Withdrawals:
Withdrawals must be registered with the entries secretary in writing via email to entries@cotswoldcup.co.uk or by text message to 07900 994398. Phone calls and social media messages will not be accepted as a formal withdrawal. You must notify the on-site secretary if you wish to withdraw during the event.

Withdrawal Policy:
1. Withdrawals for whatever reason prior to the closing date (17th March 2024) will receive a refund minus a £10 administration fee.
2. Withdrawals for whatever reason after closing date (17th March 2024) and before noon on 21st March will receive a full refund minus a £10.00 administration ONLY on receipt of a veterinary or doctor’s certificate that must be presented prior to the day of competition.

3. Any withdrawal after noon on 21st March will not be refunded unless we are able to replace the entry from the wait list. By this point we have allocated times for the event.

GENERAL TERMS AND CONDITIONS
1. The horse trials will be run under national guidelines unless otherwise stated.
2. It is compulsory that ALL riders wear hats/helmets up to British Standard Riding Hats as set out by British Eventing, British Riding Clubs and Pony Clubs – All hats must carry a Cotswold Cup Tag or 2024 PC or RC tag.
3. Riding is a risk sport, and it is compulsory that all riders wear a body protector to the latest BETA standards. You are NOT ALLOWED to wear a BETA Level 3 body protector with a 2000 label. New label must show 2018. Air Jackets may be worn but in conjunction with a body protector.
4. It is compulsory that every person entering the one-day event under 18 years of age is accompanied by a responsible adult.
5. Event stopwatches are permitted.
6. Dogs are permitted provided they always remain on a short lead.
7. Horseboxes must NOT be mucked out on site.
8. The Owner and Organiser of the event reserve the right to remove anyone from the event site at any time without giving a reason.
9. There will be a doctor and paramedics on site.
10. There will be a vet and farrier on site.
11. Horses must be at least 4 years of age. The age will be calculated from 1st January in the year in which it was foaled.
12. The event may be cancelled without notice due to adverse weather. If there are doubts over the event running, you should contact the organiser. A £25 administration fee will be retained from entry fees in the event of cancellation.
13. The event may be cancelled without notice due to further incidences of infectious disease. A £25 administration fee will be retained from entry fees in the event of cancellation. Unfortunately, we are unable to insure against infectious diseases.
14. You accept our withdrawal and cancellation policies as stated on the schedule.
15. Any complaints or queries must be given in writing to the secretary within 30 minutes of the scores being posted with a fee of £10 which will be refunded if the objection is upheld.
16. The fall of a competitor in any phase of the event results in elimination. Any rider who falls must be checked by the Doctor prior to leaving the site.
17. Outside assistance is forbidden and will result in elimination.
18. Anyone on the event site must expect to have their photograph taken and we reserve the right to publish suitable photographs along with names if relevant. If you do not wish for your photograph to be taken, please inform the secretary.
19. Competitors must be at least 10 years old on the 01/01/2024. For competitors in the under 18’s sections, riders age will be taken as per the 01/01/2024.
20. Horses with novice or above BE points cannot qualify for Cotswold Cup Championships as per published rules on website.
21. Please refer to www.cotswoldcup.co.uk for qualification rules for Cotswold Cup.
22. Safeguarding and Code of Conduct: We take this seriously at all Competitions. Please see our policy available online.

Vaccinations
All horses/ponies should have received a vaccination within 12 months of the date of the competition having already received their initial course of injections. There must be six clear days between the last vaccination and the date of the competition. Random checks will be taking place. This policy is non-negotiable.

Personal Injury and Insurance:
The event site owner nor organiser does not insure the rider, your horse, your tack or your equipment.
You are strongly advised to have in place your own adequate insurance at all times.
The venue, nor anyone included in the organisation of the event will not be held responsible for ANY accident, injury or loss to any person or their property however this may be caused.
Riding horses is a high-risk sport and riders taking part in this event acknowledge this and do so at their own risk and that the organisers and land owner will not be accountable or responsible for any loss, damage or injury to the rider, horse or equipment caused, including Covid-19.

Health and Safety:
The organisers of this event have taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and to prevent accidents occurring and must obey the rules and instructions of the organisers, stewards, and officials.

~ NOTICES ~
Bibs will not be provided.
In case of abandonment, please call 07976 273289
In the unlikely event of abandonment, £25 from every entry will be kept by the organiser to cover cancellation costs; all the remaining monies will be refunded.

If you are able to offer help with the event please contact Mary Hunt on 07967 457588 or email landseventing@gmail.com